Administrative Assistant / Office Administrator

Job Details

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1 month ago

Job Description

Our client, a dynamic organisation with multiple sites across Germany, is seeking an organized and proactive Administrative Assistant to support office operations. In this role, you will play a key part in ensuring smooth administrative processes, maintaining accurate records, and facilitating effective communication between teams. The ideal candidate is detail-oriented, reliable, and thrives in a fast-paced environment, contributing to the efficiency and success of a collaborative workplace.

Key Responsibilities

Provide general administrative support to managers and operational teams.
Prepare reports, spreadsheets, and documentation.
Manage incoming calls, emails, and correspondence professionally.
Schedule meetings, coordinate calendars, and organise office activities.
Maintain accurate filing systems, both digital and physical.
Liaise with internal departments, suppliers, and clients as required.
Assist with onboarding and support of new employees.
Ensure compliance with company policies, procedures, and data protection regulations.

Skills & Experience Required

Previous administrative or office support experience preferred.
Excellent organisational and time-management skills.
Strong written and verbal communication skills in English; German language skills are a plus.
Proficiency in Microsoft Office (Word, Excel, Outlook) and office software.
Ability to work independently and as part of a team.
Attention to detail, reliability, and professional attitude.
Experience in logistics, manufacturing, or corporate office environments is an advantage.